Executive Assistant to the President & CEO – Topeka, KS
Type: Full-time
Posted: May 29, 2024 / Last Updated: May 29, 2024
Send resume to:
Stephanie Broxterman, Chief Administrative Officer
3500 SW 10th Ave.
Topeka, Kansas 66604
Phone: 785-272-4060
Email: jobapplicant@capper.org
Click here to apply online for this position through HR Partners.
Summary:
The primary function of the Executive Assistant is to provide administrative support to the President & CEO and other senior management, as needed. This position will support a variety of administrative activities.
Basic Responsibilities:
- Maintains executive’s schedule by planning and scheduling meetings, conferences, teleconferences, and making travel arrangements, preparing and editing correspondence, presentations, and reports.
- Work closely with the President & CEO to keep them informed of upcoming commitments and responsibilities, following up appropriately.
- Provides administrative support to the President & CEO and other senior managers as needed.
- Maintains effective and professional verbal and written interactions with peers, stakeholders, supervisors, and other staff.
- Demonstrates the ability and willingness to manage new assignments, changes in procedures and business requirements. Identifies what needs to be done and takes appropriate action.
- Completes assigned work and meets deadlines without reminders/follow-up from supervisor or others.
- Performs work conscientiously with a high degree of accuracy.
- Works independently and/or within a team on special projects at the request of the President & CEO, which may include capital campaign, planning and coordinating multiple presentations, compiling, and disseminating large volumes of information, and organizing companywide efforts.
- Collects weekly status reports from managers and distributes copies to Senior Management Team members.
- Prepares agendas for weekly Senior Management Team meetings and monthly Total Staff meetings.
- Transcribes meeting minutes and follows up on action items.
- Prepares agendas and supporting materials for Board of Trustees meetings. Prepares minutes of Board of Trustees meetings and other meetings as assigned.
- Maintains and updates Board of Trustees manuals and notebooks as needed.
- Assists in the preparation of the Three-Year Strategic Plan and One-Year Operational Plans.
- Schedules and assists in the planning and preparation of organizational activities and meetings throughout the year, including monthly Total Staff, annual Staff Recognition event and Board of Trustees meetings.
- Performs all other duties as assigned.
Qualifications:
- Associate degree in business administration, or a related field and minimum two (2) years of experience working for a high-level executive, executive office setting or related field preferred. Experience may be substituted for the degree.
- Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Extensive use of Microsoft Office products (Word, Excel and PowerPoint).
- Must have excellent communication, analytical and organizational skills with strong attention to detail.
- Read, write and speak fluent English.
- Ability to communicate effectively, both verbally and in writing, with staff, clients, and visitors.
- Works collaboratively with Capper Foundation staff to build and maintain a strong team environment to accomplish the tasks necessary to serve and support the goals of Capper Foundation.
- Ability to effectively work in a high pressure, fast-paced environment and be held accountable for results.
- Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Valid Kansas Driver’s License with an acceptable driving record.
- Must be able to pass background checks per agency procedures.
Additional Notes:
Please see the PDF document for the complete job description.